# Adding Relationships

## Overview

You can add and track key relationships such as:

* Authorised persons
* Controlling persons
* Directors
* Shareholders
* Ultimate Beneficial Owners (UBOs)

This ensures you stay compliant with regulatory requirements while maintaining a complete view of every relevant relationship.

## Adding a Relationship

To add a relationship, follow these steps:

{% stepper %}
{% step %}

#### **Open the applicant’s profile**

Open the required profile and go to the **Applicant** tab.

<figure><img src="/files/ziusHOTBrTMmhCxLSXpP" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}

#### Click Add for the relevant relationship

The **Relationships** section is located at the bottom of the **Applicant** tab. Select the type of relationship you want to create and then click **Add**. For example, select Add Shareholder.

<figure><img src="/files/RUozNtqtxPiAgPwofvkX" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}

#### Select the entity or create a new one

* If the person or entity already exists in the system, select **Existing entity** to link their profile (no need to duplicate data).
* For new entries, choose whether the relationship is **Individual** or **Corporate**.

<figure><img src="/files/nHJbqcmYkoh277LRSqaS" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}

#### Fill in the required details and save

* Enter the necessary information and upload documents if required.
* Fields marked with a red asterisk are mandatory. These must be completed before the client onboarding and verification process can proceed.
* You may press **Save Form** at any point to save the information. The system retains the data even if the form is not yet fully completed.

<figure><img src="/files/r2SNqliTaRwcU636c4G4" alt=""><figcaption></figcaption></figure>
{% endstep %}
{% endstepper %}

## Viewing and Managing Relationships

#### **View data**

Go to the relevant relationship tab in the applicant’s profile. You’ll see a list of all linked relationships (directors, shareholders, authorised persons, etc.) with their details.

#### **Visualise ownership**

Trustform generates a clear ownership structure chart to help you see how directors, shareholders, and other entities are connected. For more details, visit the [**Ownership Structure**](https://docs.trustform.io/guide/review-clients/review-ownership-structure) page.

<figure><img src="/files/nfSo2IMwTjNRLvDz16ge" alt=""><figcaption></figcaption></figure>

#### **Edit data**

Click the relationship entry you want to update, make your changes, and hit **Save**. You can also leave comments if needed.

#### **Remove a relationship**

Click the three dots next to the relationship, select **Remove connection**, and confirm. The relationship will be disconnected from the account but the profile will remain in the system.

<figure><img src="/files/riLebYyg1zrp0Im6TONi" alt=""><figcaption></figcaption></figure>

#### Frequently Asked Questions (FAQs)

<details>

<summary><strong>What documents are required for verifying relationships?</strong></summary>

Commonly required documents include identification, proof of directorship, proof of shareholding, or proof of authorisation/control.

</details>

<details>

<summary><strong>Can one individual or company hold multiple roles?</strong></summary>

Yes. You can assign multiple relationships to the same profile (e.g. someone can be both a shareholder and a director). Use the **Existing entity** option to connect profiles without duplicating data.

</details>


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